Four Benefits of Using QuickBooks as Your Accounting Software


In September 2016, Intuit released QuickBooks 2017 with several improvements like automated reports, smart search and improved viewing of report filters among other things. QuickBooks Enterprise is for large enterprises with complicated pricing and heavy inventory. The Statement of Cash Flows in QuickBooks will show you all of the activities that affect the operating, investing, and financing cash inflows and cash outflows for your business. Tim is a Certified QuickBooks Time Pro, QuickBooks ProAdvisor, and CPA with 25 years of experience. He brings his expertise to Fit Small Business’s accounting content.

Both QuickBooks and Quicken have unique feature sets designed for different uses. Read on to find what each tool offers a user and to figure out which tool may be right for you. QuickBooks and Quicken are two of the most widely used financial management tools in the world. Both programs were part of Intuit , but Quicken was sold to H.I.G. Capital in 2016. You can also add your Wise account details to your QuickBooks invoice templates. Customers can pay in their preferred currency, which can help your invoices get paid faster.

Q1. Is QuickBooks bookkeeping or accounting?

QuickBooks Online is a cloud-based software that can be accessed anytime and anywhere from any internet-enabled device and has monthly subscription options. QuickBooks Desktop is an on-premise software that needs to be installed on the computer where you use it and is available as an annual subscription. For more information about the differences between the two programs, read our article on QuickBooks Online vs QuickBooks Desktop. QuickBooks Online is a cloud-based product that doesn’t require software installation, allowing you to access your data from any computer with an internet connection by using your secure login. It’s available in four subscription levels, Simple Start, Essentials, Plus, and Advanced, and is ideal for any business without complicated job-costing requirements. QuickBooks Online integrates with hundreds of business applications available in the QuickBooks App Store.

What are the 5 basic functions of QuickBooks?

  • Vendors. In the top left corner, Vendor is the first function.
  • Customers. It manages the Accounts Receivables process of the business.
  • Employees. QuickBooks helps to maintain the timesheet of the employees.
  • Company. It helps to create and update the Chart of Accounts.
  • Banking.

Creating informative necessitates the correct entry of customer, vendor, and item information. After running a report, you may configure it to filter information by a certain customer, vendor, item, transaction date, or to reveal past due payments and other crucial information. Once you’ve run a report, save it to your favorite report list for easy access in the future. The Reports drop-down menu displays a choice of pre-configured reports. However, the Profit & Loss report is one of the most regularly utilized reports in enterprises.

QuickBooks Online Features

This software also offers mobile mileage tracking, basic inventory tracking and live phone support. You can send invoices, retrieve payments, create reports and send reminders by using QuickBooks accounts to customers automatically. Hence by using this accounting system, dealing with accounts receivable process will get simpler. The QuickBooks Online mobile app allows you to execute various accounting tasks from your mobile devices.

quickbooks accounting software

It also enhances your ability to connect to your favorite eCommerce site, attach documents from your mobile phone, and better, faster payment processing. The iOS and Android apps for phones and tablets are available and included with your QuickBooks Online account. The app gives you access to all features of the service on your mobile device. Once you’ve chosen each of the above, it’s time to create an invoice in QuickBooks to test-drive the software and see how it works. We recommend sending a sample invoice to yourself or a staff member. If all goes according to plan and the invoice is received properly, you’re ready to use the software.

How do I cancel my QuickBooks Online account?

Of course, it is safer to first check if QuickBooks accepts payment in the currency you deal with. You can then share the invoice with clients through the mail or take a printout and send a hard copy. It allows you to run and view reports easily like the number of outstanding invoices, total amount due from clients and details of each invoice . It’s aimed chiefly at freelancers, contractors, and service-based small businesses. Quickbooks Online can be the wisest option if you have a sole proprietorship with no workers.


QuickBooks creates several recommended accounts based on your business type. QuickBooks Desktop Enterprise is Intuit’s most comprehensive business and financial management solution, because it includes several applications, such as QuickBooks Payroll . Enterprise is designed for both small and midsize businesses, supporting up to 30 user licenses. Mostly a headache and a lot more work for accountants who were used to Quickbooks Desktop and all the functions it did automatically. True alternatives will provide the ability to manage a business’s accounting books, send payments, create and send invoices, collect payments, and budget.

QuickBooks Self-Employed isn’t upgradable to QuickBooks Online’s small business plans, so if your business is growing or you have employees, you may want to start with one of the small business plans. Send and receive 1099 forms from independent contractors and track their payroll separately from that of full-time staff. QuickBooks includes at least 20 types of pre-built reports, as well as custom reports in certain plans. You can also use QuickBooks’ ProAdvisor network to find certified accountants and bookkeepers. Given QuickBooks Online’s number of users, accountants outside of the network should be familiar with the software. It’s easy to keep thorough, detailed records with QuickBooks Online.

  • True alternatives will provide the ability to manage a business’s accounting books, send payments, create and send invoices, collect payments, and budget.
  • In addition to their 24/7 customer support, they offer tax penalty protection in the event you receive a penalty.
  • Similar to QuickBooks Online, it’s a cloud-based product that can be accessed with your secure login from any computer with an internet connection.
  • Conversely, many classic QuickBooks Desktop tools can’t be found in the online version.
  • When you’re adding an expense, for example, you have the option of adding reference numbers, permit numbers, attachments and memos.

Your financial situation is unique and the products and services we review may not be right for your circumstances. We do not offer financial advice, advisory or brokerage services, nor do we recommend or advise individuals or to buy or sell particular stocks or securities. Performance information may have changed since the time of publication. You can easily scan and upload receipts in real-time using QuickBooks mobile app, so you don’t need to run helter-skelter to collect them at the time of taxes. If you want, you can also invite them to view the reports themselves and download whatever they need. QuickBooks makes it easier for your business as it calculates your income and expenses automatically as they happen.

This version comprises more features than the Simple Start edition. Under the Essential Version, you can activate three user licenses at the same time. Under simple start, a single-user license is packaged with the basic edition of QuickBooks. However, access restricts to two accounting experts, namely the accountant and the bookkeeper.

Is QuickBooks easy to learn?

Learning to use QuickBooks is easy for someone familiar with accounting concepts and how the accounting software works, but it can be hard for someone tech-challenged or with no bookkeeping knowledge. While Intuit, the company behind QuickBooks, markets QuickBooks as ready to use – it all depends on the end-user.







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